Building an Annual Event Marketing Strategy

As companies near the end of their fiscal year, many are beginning to plan annual budgets or are considering their marketing and business development strategies for next year. For the majority of companies in financial services, events should have a substantial role in those marketing and business development strategies, but too few companies will truly develop an "Event Marketing Strategy", and even fewer will set quantifiable expectations around their event participation.

Plenty of sales and marketing managers believe that they have an event marketing strategy, but more often than not, what they have are "tactics". When we call something a "strategy", we should have goals, expectations, and even beliefs that inform our strategic plan. We should also have metrics to set expectations and measure results - as well as the ability to message our strategy to team members so that activities are aligned with objectives.

When a company waits for sales team members to raise the idea of attending or even hosting an event, too often, there is no strategic context to measure those "tactics" against. Therefore, it is important to articulate a strategy that can be used throughout the year for decision making and measurement.

Plenty of sales and marketing managers believe that they have an event marketing strategy

Plenty of sales and marketing managers believe that they have an event marketing strategy, but more often than not, what they have are "tactics".

Function4 thinks a great deal about the process of building and executing an Event Marketing Strategy, and we have established some techniques and guidelines to help companies who are entering their planning cycles for the next year. What follows is a summary of Function4’s Guide to Building an Event Marketing Strategy, which firms can use before allocating budget to industry event activity. The full guide will be published on the Function4 blog over the upcoming weeks.

Summary of Techniques for Building an Event Marketing Strategy and Budget:

  1. Understand Your "Event Marketing Strategy" To-Date:

    It is nearly impossible to set a path for where you are going without having a reasonably good understanding of where you have been, including: Spending; Sourcing; Branding; Contacts; Data; and Results


  2. Evaluate The Prior Year's Strategy:

    Did the firm have the right Event Marketing Strategy for the year? With hindsight, what would the right strategy have looked like?


  3. Understand What Can Be Achieved Through Events:

    Learn from your peers, study best practices, brainstorm, and develop a better understanding of an effective Event Marketing Strategy and what expectations can look like.


  4. Break Bad Habits and Flawed Assumptions:

    Without taking a strategic view of events, firms fall into the same bad habits and flawed assumptions – largely because they lack tools to: source the right events; build effective guest lists; and shape and measure event marketing activities.


  5. Set Metrics:

    Most firms find it challenging to establish metrics related to event activity and performance, and they rarely take this step, which is necessary to create a plan that can fit in with overall marketing goals and measurement.


  6. Establish Goals – Integrated with Marketing Plan:

    Goals should be results and metrics based, consistent with the firm's overall marketing and business development plan.


  7. Finding the Right Events:

    Events should be sourced broadly, and decisions to spend and attend should be held up against goals, expected outcomes and metrics.


  8. Hosting Events:

    This can be a critical part of brand building, business development, and client servicing, but this should involve carefully curated guest lists and objective measurement of results.


  9. Partnering and Co-Hosting:

    Collaboration is an effective technique for pooling resources and budgets while leveraging each other's networks and enhancing brand through affiliation with the right partners.


  10. Sponsoring and Brand Building:

    Every Event Marketing Strategy should include a consideration of leveraging events to expand brand and sourcing and selecting sponsorship opportunities based on metrics and contribution to the overall marketing strategy.


  11. Results and Integration with CRM:

    Results take many forms – which is often different than "measurement", and it is often important to track and understand how results fit together with sales CRM processes, follow up, and conversion.


  12. Measurement and Reporting:

    Using relevant metrics, all Event Marketing activity should be measured, including cost-per-outcome analysis and delta reports comparing to past performance, expectations, and goals. This allows reporting to senior management and evaluation.


Function4

Function4 is a platform and software solution that delivers a comprehensive tool set to help your firm create, execute, and measure a data-driven Event Marketing Strategy – integrating hosting, sponsorship, and event attendance, with a focus on your industry and the relevant data and metrics. We have built the tools necessary to help your firm plan and execute a data-driven sponsorship campaign across industry events.

Learn more about how your firm can begin using Function4 today.